The proposal format and process should be followed for the renaming of any academic program (i.e., full degree programs, concentrations, minors, certificates). USG approval or notification is required for renaming of degree programs, minors, and certificates, but not for concentrations. If the renaming of a program is accompanied by notable changes to the curriculum, then units may be directed by CAP and/or the APIE to formally deactivate/terminate an existing program and propose a new one.
Proposals should include the information below, as well as any items required by the originating department or college.
- Department / College / Institution
- Contact name and email/phone
- Date of submission
- Implementation term
- Current and proposed title of program
- Current CIP code for program and proposed CIP code if different
- Rationale for change
- Program details (i.e., catalog copy)
- Anticipated impact on other programs within the offering department, the college, or the university.
- Additional resource requirements, if any, and budget implications (e.g., personnel costs, library acquisitions, computing/equipment costs, facilities and other operating costs, graduate student support). Intended method of funding additional costs if any.
- Offices, departments, committees, and individuals consulted during the development of the proposal.
- Approval path for program proposal, noting all formal department- or college-level votes.
The approval process for proposals consists of the steps below.
- Proposals should be considered and approved by the originating academic department. Approval by the departments at this stage, including any formal vote, should be noted as specified in the program proposal.
- Proposals require the approval of the dean of the college responsible for the administration of the new program. Individual colleges may elect to require that proposals first be reviewed or formally considered by college faculty, a college undergraduate or graduate committee, or some other college-level body. Approval at this stage, including any formal vote, should be noted as specified in the program proposal.
- The dean should send approved proposals to the chair of the University Senate Committee on Academic Programs. Within CAP, the proposal initially will be deliberated on by a subcommittee, most typically the Undergraduate Council or Graduate Council (depending on the level of the program being considered). The subcommittee chairs will include the Associate Provost for Institutional Effectiveness (APIE) in the dissemination of proposals to committee members. The Associate Provost for International Affairs should be included if the proposal involves collaboration with an international partner institution. The Graduate College dean should be included if the proposal involves graduate programs. These university administrators may request that notable issues be addressed before subcommittee review commences, or they may provide feedback on the proposal as part of the subcommittee review process to be addressed before the final proposal goes to the full committee for further review.
- The subcommittee may elect to invite the proposing parties to attend a meeting at which the proposal is discussed. The subcommittee will then make a recommendation to CAP. At a meeting to which the proposing parties will be invited, CAP will deliberate and vote on the proposal. At both the subcommittee and full committee levels, requests may be made to the proposing parties for changes to be made to the proposal.
- The chair of CAP will notify the APIE in writing of the recommendation of CAP.
- The provost, on behalf of the university president, will make the final decision on implementation of the new program.
- If the provost’s recommendation is positive, he or she will notify the University System of Georgia (USG) offices of the university’s decision and will forward the program proposal to the USG for reference.
- The University System office must consider and approve proposals to rename degree/major programs. For concentrations, certificates, and minors, the USG offices require notification of university approval only.
- Normally, the renamed program can be officially added to the university curriculum (i.e., added to the record of official programs in the Banner system) after official approval or return acknowledgment of university-level approval from the USG. (The APIE will send a copy of the official University System acknowledgement to the originating college(s) and the chair of CAP upon receipt.)