Degree/Major Program: A degree program and major consists of a specified set of courses focused on a designated disciplinary or interdisciplinary area. Georgia State offers associates, bachelors, masters, and doctorate degrees.
The review of new degree/major program proposals at the university and system levels requires the development of two documents: 1) a preliminary proposal (optional) and 2) the full proposal.
- New Academic Program Proposal Form: Units use the New Academic Program Proposal Form to formally propose a new degree program.
- Two-step Proposal Option: Units that prefer to submit a new academic program proposal in two stages are required to answer questions #1 through #8 of the New Academic Program Proposal Form linked above. This half-step will be shared with all system institutions and an affiliated system academic committee similar to practices that occur with a full, one-step proposal. This path enables units to seek general college, university, and USG input with regard to potential degrees. A positive response to the preliminary review does not guarantee institutional or BOR approval of the full proposal.
The approval process for preliminary or full proposals consists of the steps below.
- Materials should be considered and approved by the originating academic department. Approval by the departments at this stage, including any formal vote, should be noted as specified in the documents.
- Preliminary and full program proposals require the approval of the dean of the college responsible for the administration of the new program. Individual colleges may elect to require that program documents first be reviewed or formally considered by college faculty, a college undergraduate or graduate committee, or some other college-level body. Approval at this stage, including any formal vote, should be noted as specified in the program documents.
- The dean should send approved materials to the chair of the University Senate Committee on Academic Programs. Within CAP, the proposal initially will be deliberated on by a subcommittee, most typically the Undergraduate Council or Graduate Council (depending on the level of the program being considered). The subcommittee chairs will include the Associate Provost for Institutional Effectiveness (APIE) in the dissemination of proposals to committee members. The Associate Provost for International Affairs should be included if the proposal involves collaboration with an international partner institution. The Graduate College dean should be included if the proposal involves graduate programs. These university administrators may request that notable issues be addressed before subcommittee review commences, or they may provide feedback on the proposal as part of the subcommittee review process to be addressed before the final proposal goes to the full committee for further review.
- The subcommittee may elect to invite the proposing parties to attend a meeting at which the preliminary/full proposal is discussed. The subcommittee will then make a recommendation to CAP. At a meeting to which the proposing parties will be invited, CAP will deliberate and vote on the Concept Paper or proposal. At both the subcommittee and full committee levels, requests may be made to the proposing parties for changes to be made to the proposal.
- The chair of CAP will notify the APIE in writing of the recommendation of CAP.
- The Provost, on behalf of the President, will then make the decision on whether to forward the preliminary/full proposal for the new degree program or major to the Board or Regents. If the Provost’s recommendation is positive, the Vice Provost will submit to the USG office (Assistant Vice Chancellor for Academic Programs) via the designated online process.
- Preliminary proposals will be shared with all system institutions and an affiliated system academic committee similar to practices that occur with a full, one-step proposal (see 8 below). After the review has concluded, an institution will be sent notification indicating whether a formal proposal is invited. If this is the case, the college and unit will be notified that they may proceed with the development and submission of the full proposal.
- Upon receipt at the System Office, a new program proposal will be posted on the web for information and institutional feedback. The system office review is based on the criteria for evaluation. The Office of Academic Programs will also consult the appropriate Regents Advisory Committee (disciplinary committee) for additional review of the curriculum. The program review staff will make a recommendation regarding acceptance of the proposal to the University System Chief Academic Officer and Executive Vice Chancellor.
- As part of the process for reviewing proposals, the Office of Academic Programs will disseminate to all University System of Georgia institutions, on a regular basis, a list of program proposals under consideration, and will invite interested parties to request a copy of proposals for review and comment. Information received through this process will be considered in evaluating proposed programs.
- If accepted for consideration following system office and system-wide review, the proposal will be submitted to the Board of Regents for a formal vote. The university will receive written acknowledgement of the results of the board vote.
- Normally, the program can be officially added to the university curriculum (i.e., added to the record of official programs in the Banner system) after return acknowledgment of BOR approval from the USG. (The APIE will send a copy of the official University System acknowledgement to the originating college(s) and the chair of CAP upon receipt.)
- Proposing parties should be aware that the USG/BOR may request additional information from the proposers during the review process and, at times, request that the proposers appear before the Board of Regents to answer questions. Proposing parties also should be aware that this entire approval process can take over a year.