Substantive Change: Curricular changes involving the substantive redirection of an academic program which has been precipitated by national norms, disciplinary norms, accreditation requirements for continued good standing, and other factors attributable to strengthening degrees and majors. Follow this link for SACSCOC substantive change guidance.
Proposals for program alterations that constitute a substantive change, measured according to the standards of the BOR and SACSCOC, should be developed using the University System of Georgia form linked below.
Departments or colleges may be required to provide additional information if necessary based on the nature of the program alternation.
The approval process for proposals consists of the steps below.
- Proposals should be considered and approved by the originating academic department. Approval by the departments at this stage, including any formal vote, should be noted as specified in the program proposal.
- Proposals require the approval of the dean of the college responsible for the administration of the new program. Individual colleges may elect to require that proposals first be reviewed or formally considered by college faculty, a college undergraduate or graduate committee, or some other college-level body. Approval at this stage, including any formal vote, should be noted as specified in the program proposal.
- The dean should send approved proposals to the chair of the University Senate Committee on Academic Programs. Within CAP, the proposal initially will be deliberated on by a subcommittee, most typically the Undergraduate Council or Graduate Council (depending on the level of the program being considered). The subcommittee chairs will include the Vice President for Enrollment Management and Student Success and the Associate Provost for Institutional Effectiveness in the dissemination of proposals to committee members. The Associate Provost for International Affairs should be included if the proposal involves collaboration with an international partner institution. The Associate Provost for Graduate Studies should be included if the proposal involves graduate programs. These university administrators may request that notable issue are addressed before subcommittee review commences, or they may provide feedback on the proposal as part of the subcommittee review process to be addressed before the final proposal goes to the full committee for further review.
- The subcommittee may elect to invite the proposing parties to attend a meeting at which the proposal is discussed. The subcommittee will then make a recommendation to CAP. At a meeting to which the proposing parties will be invited, CAP will deliberate and vote on the proposal. At both the subcommittee and full committee levels, requests may be made to the proposing parties for changes to be made to the proposal.
- The chair of CAP will notify the Vice President for Enrollment Management and Student Success and the Associate Provost for Institutional Effectiveness in writing of the recommendation of CAP.
- The provost, on behalf of the university president, will make the final decision on implementation of the new program.
- If the provost’s recommendation is positive, he or she will notify the University System of Georgia (USG) offices of the university’s decision and will forward the program proposal to the USG for reference.
- The proposal will be reviewed by the BOR Academic Affairs Committee.
- If approved by the AAC, the program can be officially added to the university curriculum (i.e., added to the record of official programs in the Banner system) after acknowledgment of the AAC approval from the USG.(A copy of the official University System acknowledgement will be forwarded to the originating college(s) upon receipt by the Vice President for Enrollment Management and Student Success, with copies to the chair of CAP and the Associate Provost for Institutional Effectiveness.)
Program Policies & Resources